Is there ever a ‘good way’ to tell people they no longer have a job? Well, Twitter and Stripe have recently had to grapple with this challenge, with other companies, such as Meta, following swiftly behind.
How leaders respond and communicate in difficult times is key to the health and wellbeing of both their people, and their business. Many companies have often already publicly declared how they want to talk to people, through proudly displayed value statements on their websites.
Blowing your own trumpet on what matters to your business is great, but it must be real. Have a little read of how important Twitter thinks healthy conversation is. In summary … ‘should be able to speak your mind’ … ‘find credible information easily’ …’want you to be part of the conversation’ … ‘you should feel safe.’ Then consider the chaotic communication around the severance of potentially 7,500 Twitter staff over the past few weeks. This story has been delivered to the public domain through knee-jerk tweets from company leaders, complemented by tales of exceptionally poor treatment shared by disgruntled (and who can blame them) former employees.
Twitter slashed nearly half of its workforce without any warning or formal process
In stark contrast, financial infrastructure internet startup Stripe, issued a bold press statement, publicly explaining how and why they would be laying off 14% of their workforce. In a message that was slick beyond belief, the leadership team explained clearly what they were doing, and took full responsibility for mistakes that had been made. Their brand values? Well, they include: ‘move with urgency and focus’, ‘think rigorously’ and ‘optimism’. Their statement about staff lay-offs, is a perfect ode to their brand values. This is a crucial lesson for all leaders.
Create strong values, that you can really live by. Make them the foundation for your business and you will have a unshakeable confidence that will help to guide you through the tough times. This nugget, is the first of our essential lessons for leaders on laying people off with decency and integrity …
Stripe cut 14% of its staff and released one of the best statements I’ve ever seen
Always follow your internal procedures and comply with employment law
Above all, leaders must take note of the clear legislation and guidance from ACAS to guide employers who are considering making redundancies. If you’re not sure which process and procedure to follow, or which legislation applies to your changes, talk to your HR Business Partner or give us a call.
Ending people’s employment is one the hardest things you must do as a leader. We have lots of experience in supporting organisations to make difficult decisions with compassion and confidence. If you could benefit from the advice of an experienced specialist, then please, get in touch.
Twitter & Stripe: Do They Practise What They Preach?
Live your values – more so during challenging times
Lay-off and redundancy procedures should, as a minimum, be legally compliant
Word will get out – manage the message
Remember the people left behind – support them
Put a recovery plan in place
Final thought
I need HR support to restructure my team
Tag: HR Consultant Cardiff
Cost of Living Crisis: What’s a CEO to do?
Many businesses are now under extreme financial pressure, as the price of energy bills, goods and services continues to rocket. But that’s not all CEOs are worrying about, in addition most decent bosses will also be deeply concerned about how their people will survive the coming months.
CEOs are grappling with current cost of living crisis and how the aftershocks of the pandemic effect their operations. But you can’t separate the prosperity of a business from the prosperity of the workforce.
There is now a growing, immediate need to make sure people have food, warmth and shelter.
How shocking is it to read that several NHS Trusts have already set up food banks or launched food voucher schemes to support their staff?
As well as being an all-round total sh*tshow for running a business and a household, the UK cost of living crisis inevitably blurs the boundaries between home and work ‘problems’. The burden of everything being too expensive, weighing heavily on personal lives, work lives and mental health.
Leaders now recognise that the cost of living is affecting people at work
How will work life be impacted by the cost of living crisis?
There’s no arguing that life feels uncertain, and the economic outlook is unclear. We don’t know how work will be affected by the cost of living crisis, and many business leaders are still trying to work out what to do for their customers and team members.
If you understand what’s likely to happen in your business, it will help you design the right support for your team…
Shift in balance of home / office working
- As people choose between the cost of travelling to work vs heating their homes, and keeping money aside for other essentials, we’re likely to see a shift in the balance between the number of home working days and going on to site.
- Is it more expensive to stay at home and work or travel to site to work?
Key workers will suffer disproportionately
- The disparity between those who benefit from home/remote working and those who must come into work is likely to widen.
- At the time of writing, it seems that fuel prices have dropped slightly but they’re unlikely to come back down to the heady days of £1.50 per litre.
- This disproportionately impacts certain sectors: the emergency services, shops, factories, health worker, refuse collectors, schools … the very people we depended on during the pandemic.
Many working people with modest salaries will be in fuel poverty
- Although the Energy Price Guarantee has been introduced, the cost of home energy has more than doubled in the past 18 months.
- The End Fuel Poverty Coalition estimates that the number of households across the UK in *fuel poverty from 1 October 2022 will be 7 million, this could rise to 7.8 million from early 2023.
- If you have people in minimum pay roles in your business, it’s quite possible that they will be in fuel poverty.
Our pandemic 'heroes' are going to suffer disproportionately vs. everyone else
What can CEOs do right now to support employees through the cost of living crisis?
- Many companies are now offering one off ‘cost of living’ payments, which come with their own challenges.
- Bit of a no sh*t Sherlock one this … but prevention is better than cure – make sure you pay people at least a living wage.
- No, not the National Living Wage but the Actual Living Wage as measured by the Living Wage Foundation.
- If you’re not sure you can afford a living wage, there may be ways you can make your business more efficient and unleash potential to achieve more, or create headroom for better wages.
If you’ve made more than you thought, share it!
- If you’ve made greater profits than forecast, consider passing on some of those earnings to your team, as soon as possible.
- It goes without saying that your people are your greatest asset and should share in the company’s successes.
Don’t pay for employee benefits that nobody uses
- Stop funding ‘ghost’ benefits and reinvest that money.
- Whether you’re due to review your employee benefits or not, now is the perfect time to look at the flexible/opt-in benefits that you offer and understand if they’re being used or not.
- Things like perks websites, opt-in discount schemes, employee health cash plans, all cost money. If they’re not making a difference, get rid and use the money in a different way.
Satisfaction with pay, reward and benefits is constantly changing – you have to keep pace with the market!
“Individuals’ preference and satisfaction levels in relation to reward are dynamic, not fixed. External events, for example a recession, can affect individuals’ confidence, altering their satisfaction with current reward offers.”
— CIPD 2015, Show me the money, the behavioural science of reward
Make sure everyone knows if help is already available
- If you have an Employee Assistance Programme (EAP) it may well offer 24/7 access to wellbeing, financial and legal advice.
- This means employees and workers (including board members and volunteers) can go to someone independent if they’re struggling.
- If you’ve got this benefit shout about it!
- Make sure everyone* that’s eligible knows about it. (*Some EAP providers have a minimum earning level/working hours in the contract so check first.)
Plan for more people coming ‘in’ rather than working at home
- Facilities, HR and Operations teams should prepare now for greater workspace usage over the winter.
- Remember: you should have plans in place to comply with any change in COVID-19 public health measures alongside a greater desire to come into the office (if possible).
Proactively talk to your team about the support available to them
What should CEOs do in the medium term to help employees survive inflation?
Just yesterday, the Office for National Statistics (ONS) announced that the main measure of inflation, the Consumer Prices Index (CPI) was 11.1% in October 2022, up 10.1% in September 2022.
CPI is at an eye-watering figure and it’s not something you can control, so what can you do?
Pay your team fairly
- Many companies are now offering one-off ‘cost of living’ payments, which come with their own challenges.
- Bit of a no sh*t Sherlock one this … but prevention is better than cure – make sure you pay people at least a living wage.
- No, not the National Living Wage but the Actual Living Wage as measured by the Living Wage Foundation.
- If you’re not sure you can afford a living wage, there may be ways you can make your business more efficient and unleash potential to achieve more, or create headroom for better wages.
Bring in independent advisors to help people
- Financial wellbeing and education is something most employers don’t know they can provide for their teams.
- We’ve seen plenty of examples of organisations working with independent advisors and coaches to help their teams manage their money well and deal with any debt issues that might also be crippling their household budgets.
Creative thinking around the affordability of travelling to work
- Travel allowances have fallen out of fashion, but it might be time to reconsider, perhaps refocusing on public transport rather than vehicle allowances.
- If you’re not able to offer a travel allowance, you might want to consider an interest-free season ticket loan that colleagues can access via payroll.
- You’re not actually paying for the season ticket; however, you’re helping your colleagues to avoid a crippling season ticket payment and reduce the cost of coming to work.
- If lots of people drive, consider a carshare scheme.
- You could also introduce a cycle to work scheme, which would help support health and wellbeing as well as being a travel solution.
Help people charge their cars for free
- Add EV charging/parking points to your company properties/car parks.
- This won’t help everyone but as EVs become more popular, it’s another way to help your team and encourage others to switch away from petrol/diesel.
- If you have solar panels on your buildings, use the energy to feed the EV charging points FOR FREE for your colleagues and visitors. (If you’re in Wales/South West we can recommend some reliable contractors to do this work for you – get in touch)
How can CEOs insulate their staff against future financial hardships?
In addition to the short and medium-term options we’ve discussed in this article, there are opportunities for leaders to help insulate employees against future financial hardship.
Here’s some ‘slow-burn’ options that are likely to help with the family finances, and increase engagement, loyalty, productivity and performance.
Performance-related pay scheme
- Consider how you can share profits through a performance-related pay scheme.
- Maybe even consider how an employee ownership model might work for you?
- There is no ‘one size fits all’ approach here and in some sectors, this wouldn’t be right, e.g. use of public money, however it’s worth looking at if it’s an option that’s appropriate for you.
Shadow equity schemes
- If performance-related pay isn’t right for your business, you might want to consider a shadow equity scheme (good for VCs and those looking to retain key talent, grow and sell within 3-5 years).
- A great way to share the benefits of a business sale with your team.
Long term incentives plans (LTIP) for executives
- These tend to work better for businesses and executives alike, rewarding long term performance and productivity instead of short-term results.
- In the context of a cost of living crisis LTIPs incentivise executives to make decisions that retain talent and ensure a good customer experience, meaning executives are less likely to make short-term decisions to save a few quid at the expense of long-term performance.
Don’t know where to start when it comes to supporting your team through the Cost of Living Crisis?
We are passionate about finding ways to help bosses do the best they can to look after their people.
Some of what we’ve outlined here is simple, but implementing activity that’s targeted to help those that need it most often gets businesses in a pickle. Primarily because they get bogged down about treating all employees the same.
If you need help to work how to support those that need it in a way that’s fair and legal, then please drop us a line. We’d be happy to talk to you.
HR myths busted: “Cost of living support – all staff, must be treated the same”
Doing the same for everyone means you are treating people equally. But your people are not all in the same position. Treating people fairly means that you do the right thing for that person, so you are meeting their individual needs. Giving everyone the same may feel fair, but it isn’t.
The cost of living crisis will not impact all your people equally. Higher earners will be better insulated to survive. How do you, as a CEO, implement support that helps the people that need it, without ostracising the people that don’t?
What is the difference between treating people equally and treating people fairly?
Doing the same for everyone means you are treating people equally. But your people are not all in the same position. Treating people fairly means that you do the right thing for that person, so you are meeting their individual needs. Giving everyone the same may feel fair, but it isn’t.
Equal treatment (i.e. the same) doesn't always produce an equitable outcome
One off payments may benefit higher paid staff more than lower paid colleagues
- There’s been a lot of publicity about one-off ‘cost of living payments’. Barclays, Co-operative Bank, Sky, Nationwide, Virgin Money, NatWest and HSBC are amongst many big brands that have decided to pursue this path.
- We urge you to think carefully before paying staff bonuses or making ‘cost of living’ payments.
- When you calculate a % of salary, or a cash lump sum remember that some formulas benefit higher-paid staff more than lower-paid staff. This defeats the object of financial support. Same goes for staff who earn commission and are on a relatively low-base pay, will you look at total earnings?
One off payments may increase your gender pay gap
If you’ve got a gender pay gap (and you probably have) and/or an ethnicity pay gap (which you also probably have and may not even measure) take care not to increase inequality through your actions.
Don’t assume low use of an existing benefit means it’s not valuable
You may inadvertently create a wider gender and ethnicity pay gap
If you’ve got a gender pay gap (and you probably have) and/or an ethnicity pay gap (which you also probably have and may not even measure) take care not to increase inequality through your actions
Not every benefit needs to have majority use to be valuable. Removing a low-use benefit might have a significant impact on some team members.
For example, a health cash plan, which gives cash back for dental, optical, and other routine health appointments, might be disproportionately beneficial to working families or those with long term health needs.
Be sure to check the impact of your decisions with a formal Equality Impact Assessment and by listening to your team before you act.
Don’t know where to start when it comes to supporting your team through the Cost of Living Crisis?
We are passionate about finding ways to help bosses do the best they can to look after their people.
Some of what we’ve outlined here is simple, but implementing activity that’s targeted to help those that need it most often gets businesses in a pickle. Primarily because they get bogged down about treating all employees the same.
If you need help to work how to support those that need it in a way that’s fair and legal, then please drop us a line. We’d be happy to talk to you.
State Funeral Bank Holiday – what are my obligations as an employer and what does this mean for my team?
Business owners, leaders and managers have only a few days to decide how to manage the additional bank holiday.
TL;DR – Be sensible and pragmatic. Ask your team what they want to do
Monday 19th September 2022, the date of Her late Majesty Queen Elizabeth II’s State Funeral, will be a UK Bank Holiday. A statement released via the UK Government website says “Monday 19 September, the date of Her Majesty Queen Elizabeth II’s State Funeral, will be a national bank holiday”.
“This will allow individuals, businesses and other organisations to pay their respects to Her Majesty and commemorate Her reign, while marking the final day of the period of national mourning.”
“This bank holiday will operate in the same way as other bank holidays, and there is no statutory entitlement to time off. Employers may include bank holidays as part of a worker’s leave entitlement.“
This date marks the final day of the period of national mourning. UK Government advice is clear, to a point.
The way you manage the additional bank holiday is largely dependent on the wording of your contracts of employment, custom and practice in your business, and given the unique circumstances you’ll also need to be sensitive to the needs of your team.
The broad advice from the UK Government is that “this is a matter for discussion between individuals and their employer”. If nothing else, we’d advise you to take a sensible, pragmatic approach and ask your team what they want to do.
Here’s the answers to the FAQs we’ve been asked (so far)…
We’ve done our best to pull together a practical set of FAQs with sensible suggestions on how to manage the additional bank holiday. Please get in touch if you need specific advice for your business or organisation.
A note about our FAQs and examples: please do not interpret this article as formal guidance or legal advice. Our FAQs and examples are here to guide your decision-making process but we’d always suggest you consider in the broader context of your customer needs, contractual terms and your workplace culture.
Do I have to close my business on 19th September 2022?
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No, if you would normally be open on Monday 19th September 2022 there is nothing in law to prevent you from opening as normal.
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It’s worth bearing in mind that over the weekend we’ve all seen pictures and videos of the huge national outpouring of grief and celebration of Her late Majesty’s life.
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It likely that you have customer, suppliers, key stakeholders and prospects who will want to celebrate the life of Queen Elizabeth II. By the same token there will be others who will not want to commemorate her reign and will want to escape the news coverage and media reporting.
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This isn’t a royalist vs. republican ‘thing’; you need to do what’s right for your organisation.
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You’ll also need to weigh-up the benefits and practicalities of staying open vs. closing, including whether you have enough team members available (which leads us nicely onto our next question…).
There is no legal requirement to close your business on 19th September 2022
Are schools, colleges and other government services going to be closed on 19th September 2022?
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Yes, we understand that all public-sector schools will be closed on 19th September 2022. Colleges and Universities are also likely to be closed (TBC).
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We also expect all UK Government Departments and Local Authority offices to be closed, although critical services such as the National Health Service and other 24/7 services will remain open. Please check with your local service providers for specific opening times.
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Naturally, this means that families, parents and grandparents of school-age children will either need to find childcare within the next few days, or will need to talk to you about whether they can have the day off work.
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We think it’s better to manage time-off as sensibly as possible, taking all the learnings from the agility and responsiveness shown by teams during the COVID-19 pandemic.
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If you can manage time-off without resorting to formal policies and procedures, particularly for families and working parents and grandparents, so much the better.
Schools will be closed on 19th September 2022
Does the bank holiday mean that I have to give employees the day off work?
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In a word, no. There is no statutory entitlement to time off for bank holidays.
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You don’t ‘have to’ give colleagues the day off but you might want to consider requests for annual leave if you’re not closing on 19th September 2022.
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If you are closing and would normally be open, most (if not all) employees should be paid as normal if they’re available for work.
There is no statutory entitlement to time-off on a bank holiday
Interestingly, the UK Government has said:
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“The government cannot interfere in existing contractual arrangements between employers and workers.”
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“However, we would expect that many workers will be able to take the day off on the bank holiday.”
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“We also expect employers to respond sensitively to requests from workers who wish to take the day of the funeral off work.”
Are my employees entitled to an extra day’s holiday because of the additional bank holiday?
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This one’s a bit more complicated. It depends on what your contract of employment says…
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A key thing to remember: UK-based employees are entitled to a minimum of 20 days annual leave plus 8 statutory public/bank holidays each year.
Example 1 – your contract of employment states ‘employees are entitled to 20 days annual leave (statutory minimum) plus public/bank holidays’.
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Yes, your employees are entitled to an extra day’s holiday.
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Why? Because 19th September 2022 is public/bank holiday and the example contract wording doesn’t state (or limit) the number of public/bank holidays.
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Don’t forget: part time workers are entitled to a pro-rata amount based on their working hours/pattern.
Example 2 – your contract of employment states ‘employees are entitled to 28 days annual leave including public/bank holidays’.
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A probable interpretation of the wording would suggest ‘yes’, they’re entitled to an additional holiday.
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Why? The statutory minimum of annual leave is 20 days and there will be 9 public holidays in 2022 (29 days)
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Huh? The wording of the contract says ‘including’ public/bank holidays without specifying the exact number, but since offering <20 days annual leave is not legal, an additional day’s entitlement is implied.
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Don’t forget: part time workers are entitled to a pro-rata amount based on their working hours/pattern.
Example 3 – your contract of employment states employees are entitled to >28 days annual leave including public/bank holidays, for example ‘35 days annual leave including public/bank holidays’.
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A strict interpretation of the wording would suggest ‘no’, they’re not entitled to any additional holiday.
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Why? You already offer greater than the statutory minimum of annual leave and public holidays, and the wording says ‘including’ without specifying the exact number.
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Given the unique circumstances you may decide to grant the additional day either on-the-day or as an addition to your employees’ total time-off allowance for the year.
Check your contractual entitlement wording before making any decisions
This list isn’t intended to cover every situation. Naturally there may be other examples of working patterns and contractual entitlements. Always check your contracts before making any decisions and if you’re not sure, talk to your HR Business Partner or give us a call.
What is the UK Government advising employers to do?
There are so many different and unique contractual arrangements between employers and employees, it’s impossible to come-up with a list of instructions that will cover all eventualities. The UK Government has put out a press release which covers the basics. You can read the full press release on the UK Government website.
There is no ‘one size fits all’ set of instructions for employers
Four practical things to do this week
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Make a decision, ideally by mid-week to give you plenty of time to communicate what’s going on. For your team, the earlier you can decide the better, especially if they’re going to need to make arrangements for childcare. This is important for everyone, including your customers. If you are closing, make sure you update your Google Maps listing and other directories where you publicise your opening hours, otherwise your team might come back to complaints from people trying to reach you.
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Get HR and/or legal advice (if you need to). If your contractual entitlements or working arrangements are complex, don’t be afraid to get some help from your HR and legal advisors. It’s best to be safe.
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Update your HR / Annual Leave system with the additional bank holiday. If you use a service provider they’ll probably have a help page on their knowledge base to help you get this done. Just bear in mind they can’t make the decision on how to handle the additional day, so if you decide to give everyone an additional day off, you’ll probably need to do a bulk upload/change of annual leave entitlement too.
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Remind your employees about your Employee Assistance Programme. Over the weekend we’ve seen how many people have come out to share their grief and celebrate the life of Her late Majesty Queen Elizabeth II. Some people in your team may have been deeply affected by the death of The Queen, they may need to access the wellbeing services via your Employee Assistance Programme (EAP). Similarly there may be people in your team who do not support the monarchy or the Royal Family and have been triggered by the events of the past few days; they too may benefit from the services of your EAP.
Don’t know where to start?
There’s only a few days to make arrangements and communicate with your team and your customers.
If you’re struggling to wade through contractual entitlements and the practicalities of the additional bank holiday, feel free to give me a call for support and advice.
How to Lead Hybrid Teams
“Should I have my whole team in … or my whole team out? In, out, in, out …”
Shake it all about! We all know traditional working practices have changed. People have been flipping between being in and out of the office for over 2 years now. Something which has undoubtedly shaken many companies.
Lots of office workers have now been instructed to return for at least some of the week. But the situation that greets them varies hugely between organisations, internal teams and even pay grades.
How does it feel if your CEO has said you have to be in the office everyday, but you’ve not seen them up close and personal for weeks?
Or how about if some teams in the business are in, but others are entirely home-based?
The aftermath of the pandemic has left a huge swathe of organisations with fragile, fractured or ‘not quite figured out yet’ working environments. Some organisations moved quickly to new working policies whereas others have muddled along without formalising new ways of working.
C-suite executives expect 87% of work to be done via some form of hybrid working
According to research by McKinsey, most organisations don’t yet have a detailed vision in place for hybrid working, with as few as 3 out of 10 organisations having both prepared for and communicated their vision for the post-pandemic world. Despite this, executives expect most work to be done via some form of hybrid work in future. Perhaps many of us are still in ‘reaction mode’ and the case for hybrid working is still unclear?
Why could a hybrid working model be good for my business?
If you’re considering it, it’s probably because you’re already doing it in some way. Hybrid working became a necessity in the pandemic.
Some organisations only did it because they had to, and for some companies, being at work in person will always be the best model for them.
You may have never considered it as an option pre-covid but perhaps now you’ve seen some benefits in productivity, staff wellbeing, retention or recruitment. A hybrid mix brings many positives:
Hybrid working is no longer a ‘nice to have’, it’s a ‘must have’ for most workers
Benefits of Working at Home
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Focused periods of concentration on tasks that are best done uninterpreted.
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A place to do virtual calls.
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Good for those who need adjustments to their working environment, such as people with a disability.
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More useable time in the day for those who have a lengthy commute.
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A better work/life balance.
Benefits of Being in The Workplace*
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Informal learning of technical knowledge … being in earshot of colleagues.
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Learning good leadership skills by listening to and ‘soaking up’ the actions of positive role models.
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More chance to naturally include less confident colleagues, in meetings that are in-person.
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Space for creative conversations between colleagues.
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More opportunities for new starters to absorb company culture.
*None of the ‘benefits’ of working in the workplace are effective if leaders, and relevant colleagues are not there … AT THE SAME TIME!
Absorbing and contributing to company culture is virtually impossible at home
How do I lead a fully hybrid team?
Hybrid working is not new. Tech companies like Google have been doing it across teams successfully for many years.
The reason they and others adopted it in the first place was because it was better for productivity.
For hybrid working to work, leaders need to be clear and visible and employees need to understand how their work fits into big picture company objectives.
Agree the ground rules for hybrid working, including what leaders need to do
Five practical steps to successful hybrid working
There are some specific steps that every leader can take to make hybrid working work for you, your team and most importantly, your customers. One word of warning before you start…don’t be the CEO that says everyone has to work in a certain way, except you. That’s a sure-fire way to make sure hybrid working doesn’t work.
Step 1 – Make an Agreement (Formal or Informal)
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If people have become used to the flexibility of 100% home working they need time to put a new routine in place.
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Remember, people will be factoring in the cost of commuting, cost of living and childcare responsibilities.
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You may be perfectly entitled to have them back in the office but do it with compassion.
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Top Tip: an informal or formal agreement can help get people back into the office, particularly if different parts of your business need different levels of on-site and remote working.
Step 2 – Lead by Example
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You may have always worked from home as a leader, but for hybrid working to be successful, days in the office have to be really meaningful.
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You need to model this way of working to make sure that engagement with company culture and productivity stays high.
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Not sure your company culture is strong enough? Here are 10 proactive things you can do as a leader to improve your culture.
Step 3 – Make Office Dates Matter
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Understand which tasks work better at home and which benefit from face-to-face communication and plan around this.
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There is no point in scheduling lots of virtual calls on a day when everyone’s in the office. It’s pointless. (Ever travelled to work, done a day of Teams or Zoom calls from the office, then travelled home when you could have been anywhere? Ergh.)
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Also try to schedule company-wide office dates so that people are able to ‘drop in’ on useful colleagues.
Step 4 – Plan Unstructured Collaboration Time
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Scheduling unstructured collaboration time will invigorate your team, encourage creative thinking and help people feel positive about coming into work.
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A Deloitte survey of over 3,500 workers showed that people are up to 20% more satisfied with their workplace culture when they have access to collaboration tools that enable them to work in teams, and 34% happier with their workplace when collaboration and innovation are encouraged.
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We also know that productivity, revenue, and profitability are all positively impacted by engagement at work – collaboration with colleagues is just one way to keep your team engaged.
Step 5 – More Office Time For New Starters & Their Managers
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Your organisation is a complex web of different traits, habits, actions … ways of communicating.
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All of these are compromised if newbies aren’t properly integrated into the organisation.
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Plan extra time in the office for people joining your organisation and their managers.
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Top Tip: set an expectation that managers are on-site with new colleagues for their induction, you can share the responsibility amongst a pool of managers so new starters kick-start their internal networking.
Ringfence your time at the office for collaboration and engaging with your team
Why can’t I get my team to come back to the office?
Lots of people like working from home but it’s not without challenges, subsequently a sensible hybrid model is a pretty logical way of working for most people.
So, if you’re really struggling to get people to come back, it’s likely that your office was not a welcoming, inclusive and flexible environment in the first place!
If you’re a leader that would like a conversation about how to create and manage a hybrid working model, get in touch. We’ll show you how to enhance every professional relationship across your entire business.
A welcoming, inclusive and flexible workspace is essential for hybrid working
Don’t know where to start?
I know that making changes to your workplace and culture can be daunting – most people don’t know where to start.
I love working with Exec Teams to improve performance and unleash the potential of their organisations. Who knows what you might achieve?
Give me a call if you want to explore the options for hybrid working in your team.
Image credits
Images sourced from Canva Pro and are photographers are not individually credited. If you see one of your photos above, please let us know so we can credit you here. Photo of Andrew Knight by Nick Morrish from Nick Morrish Photography
References
Digital collaboration. Delivering innovation, productivity and happiness. Deloitte (2013)
What executives are saying about the future of hybrid work. McKinsey & Company (2021)
Cut through to your customers: Use HR Business Partners to sharpen your competitive edge
I’m often asked to define the value of HR. For starters, HR Business Partners can create a competitive advantage for your organisation. Here’s how:
Business partners are strategic thinkers, who nurture talent and get things done. In HR they can improve people management, reduce pointless admin and get the team firing on all cylinders.
They see through internal teams, to focus on bigger business goals, helping create better synergy between everyday work and big-picture company ambitions.
Business partnering was designed by Dave Ulrich almost 30 years ago, to help join up organisational strategy, workplace culture and business objectives. The model creates people solutions that deliver better commercial results.
HR Business Partners create solutions that get you better results
How do HR Business Partners (HRBPs) work?
It varies depending on the business, but there are two common models of HRBP, explored in detail by the CIPID in their Business Partnering Factsheet, but in brief:
Standalone HR Business Partners – aligned to a specific business unit
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The CIPD defines this role as “the focus of the relationship between HR and L&D and the business, ensuring HR and L&D are aligned effectively with the teams and individuals they support. BPs are facilitators and business consultants, ensuring that the HR value proposition is both relevant and effective”.
Three-pronged HRBP model – where the HR service runs across three areas of expertise:
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Shared Services – A centralised group handling transactional services across the organisation, such as payroll, sickness, recruitment and administrative HR support.
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Centres of Excellence – Small specialist HR teams, delivering business and people benefits. They tend to manage work around innovation, learning, reward, employee engagement as well as nurturing talent.
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Strategic Business Partners – Experienced people professionals who work closely with leaders. Embedded in business units, influencing, steering and implementing business and people strategy.
HR Business Partners work closely with leaders to implement business strategy
What does a good Business Partner look like?
Business partnering is a skilled role that needs a mix of experience, values, capability and knowledge. It’s not suited to everyone.
I’ve seen HR Business Partnering done differently in many organisations and every successful HRBP has a unique set of skills, knowledge and experience.
Business Partner Skills
There are some specific skills that elevate fantastic HRBPs way above the mediocre. A top level HRBP will be able to:
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Quickly establish positive working relationships that deepen over time.
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Work closely with business leaders and/or line managers.
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Lead on complex HR projects with credibility.
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Be change-makers – oozing business culture & values, to shape influence and inspire change.
Business Partner Knowledge
A good HRBP needs to know what they’re talking about and be able to communicate their expertise to others with passion and flair. They will be:
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Embedded in the business, a person ‘in the know’.
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Able to use the tools of the trade – models that support change and organisational design, employee engagement tools and other strategic ‘instruments’.
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Steering and implementing business and people strategy.
Business Partner Experience
An effective HRBP has credibility. It’s not a role well suited to ambition without experience. It works best when a person is:
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A senior and/or experienced people professional, who may have held a leadership role in the past.
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A confident generalist although they may have specialised in the past.
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Familiar with navigating complex people situations, everything from changes and reorganisation to the most challenging grievances, disciplinaries and performance issues.
A top-notch HRBP helps leaders to navigate complexity and change
How do I know if HR Business Partners would work in my organisation?
It doesn’t work in every organisation, it’s not a model that can be bolted on to a very old-fashioned way of managing people.
You need a certain amount of infrastructure and systems in place already for it to work and you need to work at it once you’ve introduced the model.
Making HR Business Partnering work for you will take time, effort and resources
Four key questions you can ask yourself to find out if HR Business Partners could transform your organisation…
As, it’s not a simple ‘yes’ or ‘no’, we’ve helpfully devised four key questions you can ask yourself to figure out whether an HRBP model could benefit your business:
The best HRBPs transform organisational performance and productivity
Question 1 – Do I have clear business strategy or some form of business plan with tangible outcomes, objectives or goals?
This matters because HR need to know how to help teams internally deliver what customers want. True HR business partnering is about enabling your people to achieve their goals and serve your customers better.
Question 2 – Do HR have a seat at the table in top-level decision making?
This is crucial. If your HR Team is not represented at the top level of your business then they’ll never have the opportunity to make the kind of strategic impact you’re going to need.
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In large organisations this means a Chief People Officer or HR Director on the Exec Team or Board.
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In smaller organisations this means a Head of HR or Business Partner reporting directly to either the Chief Executive or Managing Director, or one of the directors of your business.
Question 3 – Do I have the infrastructure to produce good (read that as reliable) data about my people?
This matters because good HR is about evidence-based practice and measuring the impact of our work. As the old saying goes ‘what gets measured gets done’.
Question 4 – Do I care about our high levels of engagement, wellbeing and team morale?
Wait…what…of course I do! This question matters because there’s nothing worse than introducing a modern and mature approach to people management in your organisation, if it’s not aligned with the way you do things.
How did you do…?
If you answered mostly positively, then congratulations, it’s likely that a HR business partnering model will work for you! If you answered mostly negatively, then you probably aren’t ready to introduce HR business partnering just yet…but don’t despair, you can get there.
In a nutshell, if you don’t have a HR Business Partnering model, you’re probably missing-out
The biggest benefit of the HRBP is to create solid connections between your people and your business goals, making sure that all people activities in your business link with what the customer needs.
In short, if a ‘people task’ doesn’t help you achieve your business goals, then don’t do it.
Give me a call if you want to delve further and explore how a HRBP model could work for you.
Don’t know where to start?
I know that HR can sometimes seem like a dark art and the thought of changing to a different way of working can feel overwhelming.
I love working with Exec Teams to improve performance and unleash the potential of their organisations. Who knows what you might achieve?
Give me a call if you want to delve further and explore how a HRBP model could work for you.
Image credits
Images sourced from Canva Pro and are photographers are not individually credited. If you see one of your photos above, please let us know so we can credit you here. Photo of Andrew Knight by Nick Morrish from Nick Morrish Photography
We’re a Finalist in the Wales HR Awards 2022
We are thrilled to be shortlisted as Finalists in the Wales HR Awards 2022
With a range of categories including ‘HR Director of the Year’, ‘Outstanding HR Professional’ and ‘HR Team of the Year’, the Welsh HR Awards 2022 recognises and celebrates excellence across the HR profession in Wales. It’s a real honour to be nominated and make it through to the finals.
The awards will celebrate the unsung HR heroes working behind the scenes to support businesses and organisations of all sizes over the past twelve months.
We can’t wait to meet the other outstanding nominees and to hear about the incredible achievements of these individuals and teams.
We’re proud to be shortlisted for the Consultancy of The Year 2022 Award
Organisations looking for transactional, one-off advice to deal with employment issues are well-served by the market. However, leaders that want to make commercial, customer-focused HR or people changes often struggle to find quality strategic consultants that don’t force them to be tied into subscriptions, memberships, or retainers. That’s where we come in.
We aim to work with clients on long term strategic projects and deliverables. People love working with us because they’re continually pleased with the high-quality work and advice they are getting, rather than because they are tied in.
“I’m thrilled that The Spark Company has been shortlisted and feel privileged to be considered alongside so many other awesome finalists.
This wouldn’t be possible without the generous feedback of our amazing clients and the incredible video testimonials they’ve shared.”
Andrew Knight, Principal Consultant and Founder
About the judges
The Welsh HR Awards 2022 judges include:
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Rebecca Cooper, Head of People & Development at ACT Training
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Alison Wright, Director of Calland Wright Consulting
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Fiona Sinclair, HR Consultant at Darwin Gray LLP
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Emily Meredith, Group Head of HR at Acorn Recruitment
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Vicki Richards, Employee Experience Director at UNRVLD
We’ll find out if we’ve won at an awards ceremony in Cardiff on the 8th July 2022.
Darwin Gray’s Head of Employment Law and HR, Fflur Jones said: “We were delighted with the quality and number of entries for this year’s HR awards. The fact so many companies and organisations decided to enter the awards demonstrate in what high esteem these businesses hold their HR managers and teams. They will have played an instrumental role in steering their organisations during the COVID 19 pandemic. We look forward to celebrating all their achievements on the night.”
About the Wales HR Awards
The Welsh HR Awards are made possible by Acorn and Darwin Gray LLP. The Wales HR Awards recognises and celebrates excellence across the HR profession in Wales.
About The Spark Company
The Spark Company specialises in Human Resource Development and Organisational Transformation. Founded by Andrew Knight with the guiding philosophy that putting people first always leads to better business results.
The Spark Company gives clients access to high quality consultancy services to transform productivity and performance across the whole organisation.
We can help with human side of organisational change, mergers and acquisitions, restructures and those thorny HR issues that crop-up from time to time.
Choosing the right HR Consultancy
If your organisation needs to transform your productivity and performance, I’d love to hear from you. I love working with companies who want to make meaningful and sustainable change.
Get in touch for a friendly chat about how I can help.
HR myths busted: “Formal annual appraisals are more important than informal check-ins”
There was a time when it would be considered a clear mark of a rubbish employer if there wasn’t a structured yearly appraisal in place. But the modern workplace recognises that a date in the diary once a year, coupled with a fat form to fill in, is nowhere near as effective as regular informal feedback.
Too many businesses conduct annual reviews in a way that is overly formal, creating unnecessary paperwork and ticking a box, without really getting to the heart of the employee’s performance.
Lots of big companies, such as Adobe, have scrapped the yearly appraisal after realising the huge investment in the process often fails to hit the mark.
At Adobe, after a staff consultation, the old performance management system was replaced with check-in discussions at least once a quarter with less paperwork and proper space to review contributions, reward achievements and gather feedback.
It’s a great example, and is starting to be adopted by many forward-thinking companies.
Formal box-ticking appraisals are a barrier to good performance and development
How often should performance be reviewed?
There is no magic formula, but regular and meaningful is a good rule of thumb.
- Don’t save things up for a yearly formal review
- Involve employees in decisions to reprioritise workloads in real time, and explain why it’s necessary.
- Meet monthly for a structured review and if that’s not possible, no less than every six months.
Daily feedback is 6x more likely to be meaningful than annual feedback
How should I be managing and developing performance in my organisation?
- The key to managing performance is open and transparent conversations, where the employee feels in control of their own destiny.
- Both employer and employee know what’s expected of them, what they’re great at, and where they need support. It’s not rocket science, this approach builds engagement, which is better for business.
- Research shows engaged employees generate 43% more revenue than disengaged counterparts. High engagement can also lead to a tripling in profit growth, an 87% reduction in staff turnover and a 20% improvement in performance.
It's not rocket science: higher engagement = improved productivity and performance
What’s the starting point for a new system?
Make sure both the employee and manager are clear about what their performance is being measured against.
You will need:
- A job description that’s real, not aspirational! It should outline responsibilities, and accurately reflect the job that’s being done.
- A clear understanding of what’s expected at work.
- A rock-solid connection between individual goals and the goals of the business.
- With these basics in hand, managers can agree clear objectives and work out with employees how to regularly measure performance.
Have regular conversations to create a high performance culture
What does a good performance review system look like?
A system that’s working well will increase staff moral, engagement and productivity. It will nip problems in the bud by dealing with anything that comes up quickly, and will prevent the company from spending huge chunks of time on the paperwork that traditional annual appraisals generate.
Top tip: use a blend of formal reviews and informal development conversations
How can I design the right approach for me?
- What works for you will depend on your business, there is no one-size fits all, although as a general guide everyone could benefit from creating a process that:
- Reviews energy, engagement, wellbeing, resilience, skills, personal development and priorities.
- Creates a balanced scorecard which measures WHAT’s been achieved and progress made.
- Gathers feedback from colleagues, customers and managers on HOW the employees’ approach their work.
- Outlines goals and commitments …what’s happening next and how will the business support this.
- Moving from a yearly appraisal system to more regular check-ins may be a huge change for your organisation and managers may need lots of additional training and support.
- Managers may need training and support to give regular and meaningful feedback
Organisational wide forms, systems, templates and guidance are a good idea, including making best use of HR self-service and HR systems. Above all, managers need to be self-aware and understand how to tailor their approach to the needs and wants of each team member.
Managers may need training and support to give regular and meaningful feedback
Organisational wide forms, systems, templates and guidance are a good idea, including making best use of HR self-service and HR systems. Above all, managers need to be self-aware and understand how to tailor their approach to the needs and wants of each team member.
Don’t know where to start when it comes to supporting your team through the Cost of Living Crisis?
We are passionate about finding ways to help bosses do the best they can to look after their people.
Some of what we’ve outlined here is simple, but implementing activity that’s targeted to help those that need it most often gets businesses in a pickle. Primarily because they get bogged down about treating all employees the same.
If you need help to work how to support those that need it in a way that’s fair and legal, then please drop us a line. We’d be happy to talk to you.
Ascenti | Bespoke Leadership Development Programme
BESPOKE LEADERSHIP DEVELOPMENT PROGRAMME
Design and deliver a bespoke Leadership Development Programme for the UK’s leading provider of physiotherapy and mental health services
A great partner for any business
“Andrew at The Spark Company is a great partner for a business to work with. He combines a practical, no nonsense approach with good technical knowledge and quickly builds a rapport with existing teams to hit the ground running.”
Jacinta Magee
Chief Financial Officer
⭐️ ⭐️ ⭐️ ⭐️ ⭐️ Google Review
Client
Ascenti
- Ascenti is the UK’s leading provider of physiotherapy and mental health services.
- The Ascenti team provides excellent patient care at over 400 clinics across UK, supported by office-based and regional teams.
- Patients are treated by a national network of 500 directly employed Ascenti clinicians delivering upwards of 600,000 treatment sessions every year.
Challenge
Design and deliver a structured leadership programme for line and middle managers
- Like many rapidly growing organisations, Ascenti identified their leaders needed structured development programme to enable their growth ambitions.
- Ascenti’s Exec Team asked us to come up with a bespoke programme.
- The initial cohort would include line managers and middle managers, with various levels of experience.
A safe space for leaders to flourish
“From the very first meeting I had with Andrew he felt like part of our team and not an external consultant. He went on to lead on our management training using the Insights Discovery Personal Profile and is an amazing facilitator, allowing for everyone to participate and get the most out of each session.
He creates a fun and safe environment to allow effective collaboration and thought sharing. I would always recommend Andrew’s services.”
Angela Shott
Head of Operations
⭐️ ⭐️ ⭐️ ⭐️ ⭐️ Google Review
Solution
LEAP: The Leadership Development Programme for Ascenti Managers
- We designed a structure programme which included an Insights Discovery Personal Profile, formal training, action learning and personal reflection.
- We delivered training to 3 Cohorts from September to December 2020, and broke-off into 7 smaller Action Learning Sets from January to April 2021.
- The programme was delivered online to comply with COVID-19 restrictions, and we sent personal learning packs which accompanied the programme to each delegate’s home.
Impact
Greater confidence and effectiveness from leaders at all levels
- Delegates gave the Management Development Programme an impressive Net Promoter Score (NPS) score of 50.
- Newly appointed managers gave the programme an outstanding NPS score of 65!
- Delegates reported a 19% increase in confidence when talking about their own preferences, behaviours and leadership style.
Managers told us they were more confident, had greater self-awareness and a better understanding of others.
New and experienced managers
89% would recommend The Spark Company to others
New and experienced managers
90% would recommend Insights Discovery to others
New Managers
Newly appointed managers gave an average 91% satisfaction rating
Looking for a bespoke Leadership or Management Development Programme?
Do your leaders need to improve their self-confidence and effectiveness? Fed-up of off-the-shelf training that doesn’t have any impact in the real world?
If you are looking for a programme that enables leaders to understand their personal strengths, preferences, blind spots and possible weaknesses, we can help. We support leaders to translate learning into positive changes to productivity and performance in the real-world
Give us a call for a friendly chat about how we can help your leaders flourish.
Does your HR team make things easier or are they getting in the way?
Improve People Management, Reduce Pointless Admin and Get Your HR Team Firing on all Cylinders!
We’ve talked a lot recently about how to spot when things aren’t going well. We’ve covered cultural blindspots, festering grievances and ineffective organisational structures.
In lots of cases these problems emerge because those in charge of managing HR are distracted by other stuff!
From holiday pay and recruitment challenges through to furlough – a busy HR team often gets bogged down with no time to see the big picture. It doesn’t have to be this way!
Changes to company infrastructure and HR systems could revolutionise the capacity of your HR team and make it easier for your organisation to get things done. After all, most (if not all) HR people want to do the best for you, your teams and your customers.
Our job as HR practitioners is to enable you to achieve your goals and objectives
What parts of people management should sit with HR?
This might come as a bit of a shock, but virtually all day-to-day people management decisions should sit with line managers, not HR.
This means everything from 1:1s, performance coaching, recognising achievements, managing attendance, and so on …
Organisations that manage people through a centralised HR department are outdated and often not resourced effectively. Gone are the days of HR making decisions for managers or telling managers what to do.
In modern organisations, it’s HR that enables and managers that manage
Great. But what are HR doing, whilst I’m doing all the people stuff?
It makes more sense for teams to be given the skills and flexibility to manage their people properly.
If you can achieve this, then your HR team will have the time and space to make your organisation function better. There are four things they can do to achieve this (Ulrich model):
Be a Strategic Partner
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This is about the alignment of HR activities and initiatives with your business aims and strategy.
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Strategic partners see beyond the internal function of HR to consider the customer and how best to organise the business to serve their needs.
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It’s usually a job for HR Directors and HR Business Partners.
Be a Change Agent
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An HR team can be instrumental in supporting change that helps the business to achieve its aims.
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It’s not about restructuring for the sake of it.
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The role of HR is to be an expert and trusted adviser, and driver of change activities.
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They should also be able to understand the future skills and talent needed to make any organisational changes a success.
Be an Employee Champion
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Being an employee champion is about doing the best for colleagues, leaders, and customers, it shouldn’t be confused with formal advocacy or trade union activity.
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Good leadership, clear brand values and a solid organisational moral compass will nurture authentic employee champions.
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These people are crucial and act as the conscience of the business, taking care of people at all levels equally, and prioritising ethical and fair business practices.
Be an Administrative Expert
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We don’t mean the world’s fastest touch-typist!
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In the past HR was about writing letters and documents for managers as they ‘couldn’t be trusted’ to do it themselves.
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These days it’s about creating efficient administrative systems, providing user-friendly templates for managers to personalise and most of all, maintaining excellent HR technology that enables people.
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In short, this is where HR can and should, get out of your way.
HR falls down when we focus on one role and not excellence in all areas
How are HR using technology to manage and enable people?
Knowing when to automate processes and when the human touch is still needed, is a key skill for HR leaders.
We all expect on-demand and instant service, from banking apps to self-service tills in stores, HR is no different.
Our colleagues expect to be able to easily make holiday bookings, record appraisal ratings and access their data at the touch of a button.
An HR team that’s nailed being an ‘administrative expert’ will be creating, maintaining, and evolving systems, tools, and technology to serve you better. Remember, a system with even a minimal level of automation can save hours of wasted time and admin that does not add value, freeing-up time for HR teams to add value in other ways.
HR technology can be used to enhance engagement and save valuable time
What is the gold standard for a modern HR team?
Obviously, all organisations are different, but the key is to enable your HR Team to be an integral part of the business, not an afterthought.
HR Teams come in all different shapes and sizes, but the best and most effective HR functions a focused on their customers.
Award-winning HR Teams enable managers and teams to achieve their goals
We’ll give a gold star to any HR team that …
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Puts the customer first – HR is a core support function, so an overhead that you need to get the best value for. HRBPs and HR Directors should be structuring the business to better achieve your customer goals. When you understand what the customer needs you can shape systems and processes accordingly.
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Is a genuine catalyst for change – Top HR teams will ask tough questions about how you’re going to achieve your objectives. This can result in minor adaptations and actions, or major restructures and changes to how the business works. Either way, a top-notch HR team will be help you to manage change effectively and sustainably.
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Empowers others to make change happen! – Your HR team should be the experts at enabling and empowering managers to deliver the business plan for your customers.
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Makes the best use of talent and skill – Specialists specialise and generalists generalise. Wait…what? We’re talking about making the best use of talent, skill, and experience both within your team and elsewhere. Rely on your HRBP to get the best from your HR service and help you achieve your goals, and leave specialists to deliver project work and key goals across the organisation.
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Is totally prepared to say ‘no’ – The best HR teams help leaders to avoid unfocused vanity projects and ad hoc ‘people initiatives’ (so unhelpful) that aren’t linked to a proper strategy or business goals. Empower your HR Team to say ‘no’ to things that will not help to achieve your vision.
How can I achieve HR gold?
Be bold and give more power to the people! If your HR team is micromanaging every person in your business from some ivory tower (or just a bog-standard red brick HQ) have a good think about what they could achieve if they weren’t rubber stamping holiday request forms or typing up appraisals.
There is so much that can be achieved by overhauling outdated systems. Even by introducing one single approval workflow in a business, we saved 1,000 hours of management time over a year.
Give me a call and I’ll explain how even minor changes like this can make a dramatic difference.
I need the help of a HR specialist to transform my HR function
You might not know how or where to start changing things to create extra capacity in your HR Team. You might need an experienced and knowledgeable HR specialist to help you get started and create an action plan.
I love working with HR Teams to release capacity and release their potential. Who knows what they might achieve?
Get in touch for a friendly chat about how I can help.
Image credits
Images sourced from Canva Pro and are photographers are not individually credited. If you see one of your photos above, please let us know so we can credit you here. Photo of Andrew Knight by Nick Morrish from Nick Morrish Photography